ASSOCIATION OF GCRC STATISTICIANS

CONSTITUTION

 

ARTICLE I - NAME

The name of this organization is the Association of GCRC Statisticians, hereafter referred to as the Association.


ARTICLE II - OBJECTIVES

The primary objectives of the Association are to:

1. Encourage interaction and exchange of ideas among Association members to enhance the design, implementation, and analysis of GCRC studies.

2. Promote the review of GCRC protocols at participating sites to encourage optimal experimental design and data analysis plans, and to foster the establishment of appropriate methodological standards.

3. Serve as an advocate for the GCRC user community.

4. Provide a mechanism for making recommendations to the General Clinical Research Centers Program of the National Institutes of Health.


ARTICLE III - MEMBERSHIP

Section 1. Active Members: Active Members are statisticians designated by the program director as the GCRC statistician and who meet any other criterion set forth by the membership. Active members have the right to vote and to hold office. Active members shall pay dues.

Section 2. Affiliate Members: Other statisticians, physicians, and scientists are eligible for affiliate membership.

Section 3. Active members who leave their position at a General Clinical Research Center, or whose General Clinical Research Center is not continued, shall become Affiliate Members for the remainder of their active membership period.

Section 4. An application for membership shall be made in writing on applications furnished by the Association. Applications shall be received by the Secretary for action.


ARTICLE IV - TERMINATION OF MEMBERSHIP

Section 1. Any member may resign from the Association and such resignation shall be in writing to the Secretary.

Section 2. Memberships are transferable and such transfers shall be in writing to the Secretary.


ARTICLE V - QUORUM

A quorum is one-quarter of the active members.


ARTICLE VI - OFFICERS

The officers of the Association shall consist of President, President-Elect, Immediate Past President, Secretary, and Treasurer, all of whom must hold active membership in the Association.


ARTICLE VII - DUTIES OF OFFICERS

Section 1. President: The President shall be executive officer of the Association, shall preside at all meetings of the Association, and shall be chairperson of the Board of Directors and an ex-officio member of all committees.

Section 2. President-Elect: The President-Elect shall represent the Association in the absence or disability of the President, or at the President's request. If the office of President becomes vacant, the President-Elect shall serve the unexpired term of the President. This person shall be a member of the Board of Directors and an ex-officio member of all committees.

Section 3. Immediate Past-President: The Immediate Past-President shall represent the Association in the absence or disability of both the President and President-Elect, or at the joint request of both the President and President-Elect. The Immediate Past-President will also chair the Committee on Nominations. This person shall be a member of the Board of Directors and an ex-officio member of all committees.

Section 4. Secretary: The Secretary shall process official correspondence of the Association and ensure announcements concerning meetings reach all members. The Secretary is responsible for maintaining an accurate list of all members and their addresses. Release of the list of members shall be made only on approval of the Board of Directors. The Secretary shall send out all notices of meetings, shall take minutes at all meetings and distribute the minutes to the membership. This person shall be a member of the Board of Directors.

Section 5. Treasurer: The Treasurer shall supervise all receipts and expenditures and handle financial arrangements for the meetings. The Treasurer shall collect and disburse dues and registration fees for meetings subject to approval of the President. This person shall be a member of the Board of Directors.


ARTICLE VIII - BOARD OF DIRECTORS

Section 1. The Board of Directors, all of whom must be active members of the Association, shall consist of:

a. The President

b. The President-Elect

c. The Immediate Past President

d. The Secretary

e. The Treasurer

f. The Chairs of Standing Committees.

Section 2. The direction of the activities of the Association shall be vested in the Board of Directors.

Section 3. A majority vote of the Board of Directors shall approve business between meetings.


ARTICLE IX - MEETINGS

Section 1. The Association shall meet once every year, or at another schedule if deemed desirable. At each meeting the active members in attendance will recommend the site and date for the following meeting.

Section 2. There shall be other such Association meetings as the President of the Association deems desirable with approval from a majority of active members.

Section 3. The officers are responsible for planning the agenda for official meetings.

Section 4. When this constitution fails to provide authority for procedures, Robert's Rules of Order shall be used. The Parliamentarian at official meetings shall be appointed by the President.


ARTICLE X - COMMITTEES

Section 1. The Board of Directors shall appoint and dissolve standing committees, as deemed necessary, and shall prescribe the duties of such committees.  Committee membership will be approved by the Board of Directors.

Section 2. The President of the Association shall appoint ad hoc committees as in his/her judgment the interests of the Association may require, and may prescribe the duties of such committees.

Section 3. The committee chairpersons shall be appointed by the President and shall hold office for two years or until their successors have been appointed. The committee chairpersons must hold active membership in the Association.

Section 4. The President shall have full power to fill a vacancy of a committee chairperson.


ARTICLE XI - ELECTIONS

Section 1. The Nominating Committee shall be chaired by the Immediate Past President.  The Nominating Committee shall present a slate of officers to the Board of Directors prior to announcement of the slate at the annual meeting in odd-numbered years. Serving on the Nominating Committee will not preclude a member from being nominated for any position in the Association.

Section 2. The tenure of all officers shall be two years or until their successors have been elected. The President-Elect, Secretary and Treasurer shall be elected by majority vote after nominations are made and accepted by any active member. These officers shall be elected by majority vote of active members by postal mail ballot, electronic mail ballot, or website ballot. The President-Elect shall succeed to the office of President upon completion of the President's term.

Section 3. Should the President's office be vacated before the end of the term, the President-Elect shall become President. Should both of these offices become vacant, the Board of Directors shall appoint successors as President and President-Elect for the remainder of the term. The Board of Directors has the right to appoint a successor to the President-Elect, Secretary or Treasurer offices, if vacated, for the remainder of the term.


ARTICLE XII - DUES

Dues may be collected from each category of membership in accordance with the schedule established by the officers of the Association.


ARTICLE XIII - ADOPTION

The constitution shall be officially adopted upon its approval by a majority mail vote of active members of the Association.


ARTICLE XIV - AMENDMENTS

Section 1. This constitution may be altered by a quorum vote of active members present at the annual or special meeting of the Association. Proposed changes must be reviewed by the Board of Directors and distributed to all active members thirty days in advance of the annual meeting or special meeting.

Section 2. This constitution may be altered by a postal mail ballot, electronic mail ballot, or website ballot to all active members of the Association. A favorable quorum vote of all votes cast and received within thirty days after mailing will signify ratification by the membership.


Accepted: March, 1991/Amended:August (?), 1995; October, 2004.